Privacy Policy

1. Introduction

Stamp Inc. ("we," "our," or "us") respects your privacy and is committed to protecting your personal data. This Privacy Policy explains how we collect, use, disclose, and safeguard your information when you use our accounts payable automation platform and related services (the "Service").

2. Information We Collect

2.1 Personal Information

We may collect the following personal information:

• Contact information (name, email address, phone number)
• Company information (company name, job title, business address)
• Account credentials and authentication information
• Communication preferences

2.2 Financial and Business Data

Through your use of our Service, we may process:

• Invoice data and payment information
• Vendor and supplier information
• Purchase order details
• Approval workflow data
• Email summaries (we do not retain complete email bodies, only summaries for processing purposes)

2.3 Technical Information

We automatically collect certain technical information, including:

• Device information (IP address, browser type, operating system)
• Usage data (pages visited, features used, time spent)
• Log files and analytics data
• Cookies and similar tracking technologies

3. How We Use Your Information

We use your information to:

• Provide and maintain our accounts payable automation services
• Process invoices and facilitate approval workflows
• Communicate with you about your account and our services
• Improve our platform and develop new features
• Ensure security and prevent fraud
• Comply with legal obligations
• Analyze usage patterns to enhance user experience

4. Information Sharing and Disclosure

4.1 Third-Party Service Providers

We may share your information with trusted third-party service providers, including:

• OpenAI (for AI processing capabilities)
• Amazon Web Services (for cloud infrastructure)
• Email service providers for integration purposes

4.2 Business Transfers

In the event of a merger, acquisition, or sale of assets, your information may be transferred as part of that transaction.

4.3 Legal Requirements

We may disclose your information if required by law, regulation, or legal process.

5. Data Security

We implement appropriate technical and organizational security measures to protect your personal information against unauthorized access, alteration, disclosure, or destruction. This includes:

• Encryption of data in transit and at rest
• Regular security assessments and updates
• Access controls and authentication requirements
• Employee training on data protection practices

6. Data Retention

We retain your personal information only as long as necessary to fulfill the purposes outlined in this Privacy Policy. Specifically:

• Active account data is retained while your account remains active
• After account closure, all data will be deleted within one (1) year
• We do not retain complete email bodies, only summaries necessary for service operation
• Legal compliance may require longer retention periods for certain data types

7. Geographic Scope

Our services are currently available only to businesses operating in the United States and Canada. We do not knowingly collect personal information from individuals or businesses outside these jurisdictions.

8. Your Rights and Choices

Depending on your location, you may have certain rights regarding your personal information:

• Access: Request copies of your personal information
• Correction: Request correction of inaccurate personal information
• Deletion: Request deletion of your personal information
• Portability: Request transfer of your data to another service
• Opt-out: Unsubscribe from marketing communications

9. Cookies and Tracking Technologies

We use cookies and similar technologies to enhance your experience, analyze usage, and improve our services. You can control cookie settings through your browser preferences.

10. Third-Party Links

Our Service may contain links to third-party websites or services. We are not responsible for the privacy practices or content of these third parties.

11. Children's Privacy

Our Service is not intended for individuals under the age of 18. We do not knowingly collect personal information from children under 18.

12. Changes to This Privacy Policy

We may update this Privacy Policy from time to time. We will notify you of any material changes by posting the new Privacy Policy on this page and updating the "Last updated" date.

13. Contact Us

If you have any questions about this Privacy Policy or our privacy practices, please contact us at:

Stamp Inc.
Email: kunal@trystamp.ai
Subject: Privacy Policy Inquiry